The Annual Officers’ Contact Information Sheet is the official mechanism to report the key address information for our local unit and council presidents, treasurers, and alternate contacts. This form must be filed every year, even if your officers remain in their current position.
The Clayton County Council of PTAS uses this information for all of our mailings (including membership cards) and for direct contact with your local county council and Georgia State PTA. The Georgia State PTA provides this information to National PTA for their mailings to local unit and council presidents as well.
The Annual Officers’ Contact Information Update Electronic (Form A) should be completed no later than June 15, following your local unit election of officers. Failure to do this may result in discontinuation of mailings and membership cards. We do not want to see this happen and we know you want your unit to receive all the valuable information in our mailings.
If this information changes during the year, for example, new officer elections are held in September or there is an address change, a new Annual Officers’ Contact Information Sheet (Form A) should be created and submitted. While completion of the form is the responsibility of the outgoing president, new presidents are encouraged to verify with their council office that this action has been taken.
A confirmation of the information submitted is emailed to the address in the “President’s Email” field and from the Clayton Council of PTAS.
NOTE: Fields shown with an asterisk * are REQUIRED before you will be able to submit your information via this form.
All information that you supply to us is considered to be the proprietary and confidential information of Clayton County Council of PTAS and is not shared or sold to any outside party.