What are Standing Rules?
Standing rule outlines the procedures of the organization that are not included in the bylaws and must not conflict with the bylaws. Some examples of the differences are:
- Bylaws state when the meetings of the association and executive board are held.
- Standing Rules tell where and what time these meetings are held.
- Bylaws give the primary responsibilities of officers and chairmen.
- Standing Rules give the specifics.
If the Bylaws state that the first vice president is responsible for the program, the Standing Rules would list the various chairmen, who work with the vice president under the first vice president’s title, such as program, Founders Day, Honorary Service Award, hospitality, refreshments, and program booklet.
Reviewing Your Bylaws *
Per the Georgia State PTA bylaws must now be revised and submitted to them, through channels, every three years instead of every two years. However, PTAs must still review their bylaws and standing rules every year. In addition, if changes are made (for instance, dues are increased or the number of officers is changed), those changes must be made in the bylaws and the bylaws must be submitted through channels.
Bylaws are the legal document governing each PTA unit. They should be reviewed yearly and updated to the newest form every three (3) years. By following these simple steps, the review process is easy:
- The unit or council president appoints the bylaws review committee, chaired by the Parliamentarian.
- Using a copy of your current bylaws, review them to see if any changes need to be made (meeting dates, dues amounts, officers and their duties, etc.)
- Obtain the latest edition of the unit or council bylaws from the Georgia State PTA Office or from the Fourth District PTA Office. Use the instructions for completing the standard bylaws found on page ii.
- Using the transmittal form (2012 Bylaws Transmittal form ), send the proposed bylaws to the council Parliamentarian for review.
- The council Parliamentarian will then forward the bylaws to the district Parliamentarian who will review them and forward them to the Georgia State PTA Parliamentarian for approval and official signature.
- Upon return of your approved bylaws, schedule a vote to adopt the new bylaws and place it on the association meeting agenda at least thirty (30) days prior to the meeting.
- After adoption by the association by a 2/3 vote, the master copy is signed by the secretary and copies are made for each officer’s procedure book.
If you need a copy of your current bylaws, your council Parliamentarian should be able to assist you.